(Remote) Firm Administrator

Firm Administrator for Blue Column Capital

www.bluecolumncapital.com

Note: All candidates must apply through Indeed to be considered for an interview.

Company Background/Culture

Blue Column Capital (BCC) was founded in 2024 through a merger of highly successful advisors and their teams. BCC prides itself in its long-term success with client relationships and delivering holistic planning and plan implementation to business owners and high net worth individuals.

Our Purpose/Cause/Passion

What we do: Deliver Enduring Financial Independence and Instill the Confidence to Enjoy It

Why we do it: Because clients deserve better.

Our values: Principled | Practical | Proactive | Partners Essential Responsibilities

The Firm Administrator is responsible for providing administrative support to the team at Blue Column Capital. The ideal candidate is efficient, ambitious and polished. They have meticulous attention to detail and are highly organized. This role is firm/team support, working at the direction of the Chief Operating Officer. Candidates should enjoy an entrepreneurial and fast paced atmosphere.

· Embrace ownership of the position and the role in helping the firm

· Strict adherence to compliance and client confidentiality

· Data Entry, general maintenance of client management systems

· Maintaining and updating client files with extreme accuracy and adherence to HI PPA guidelines

· Triage and follow through with email/voicemail for multiple inboxes.

· Make travel arrangements, registrations, itineraries, etc. for the team

· Manage and coordinate meetings: logistics, agendas, and track follow up

· Follow all guidelines for documenting client interactions, assist in preparation of internal & external compliance reviews, secure filing of relevant client documents

· Create and execute repeatable, systemized processes to be efficient and effective

· Cross train with the COO/additional team members to assist as-needed

Desired Role Impacts

Beyond the essential responsibilities, an effective Firm Administrator has a significant impact on the culture and performance of the organization by bringing skills with a high attention to detail and follow-through. Skills in detailed organization and high-level communication are a must.

Professional Experience/Personal Values and Characteristics

Personal
• Exceptional character and integrity
• Extremely high attention to detail while working efficiently
• Able to be able to pivot from one task to another without losing quality of work
• Ability to anticipate needs/ roadblocks/ issues with events and work to prevent/fix them
• Strict adherence to compliance/regulations
• Provides feedback in a respectful and professional manner
• Effective listening and distillation of the key details
• Comfortable with fast paced and remote work environments
• Maintains a sense of humor while staying serious about responsibilities
• Comfortable around diverse personalities and perspectives
• Interested in self-development
• Operates with a high level of energy, enthusiasm, and decisiveness
• Ability and willingness to operate effectively under pressure
• Self-aware to accept mistakes, fix them, and learn from them
• Can make educated assumptions when needed
• Outstanding communication skills

Experience
• Significant experience as an administrator
• Familiarity with database management
• Comfortable with client management software
• Background that includes individual and group travel arrangements
• Advanced proficiency a MUST in: Outlook, Google Calendar, Microsoft Excel, excellent verbal and written communications

Education and Background
• Bachelor's Degree (required) in Communications or Business, preferred
• Minimum of 3 years of professional administrative support experience
• Health and Life Insurance License preferred, or ability to obtain within first 60-days
• Experience & advanced knowledge required in Microsoft Excel & Client Relationship Management software.
• Proficiency a MUST in: Outlook, Google Calendar, Excellent verbal and written communication

Compensation/Benefits

We offer a highly competitive compensation package, including:
• Base Salary: $50,000 - $65,000, commensurate with experience and licensing
• Potential for long- and short-term incentive compensation
• 401(k) & Profit-Sharing Plan
• Medical, Dental, Vision Insurance
• Group Life and Long and Short-Term Disability Insurance
• Paid Time Off

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over a sponsorship of an employment Visa at this time.

Any employment offer will be contingent upon the satisfactory completion of a background search and FINRA brokerage search, for which notice and consent forms will be provided to you.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:
• Monday to Friday

Application Question(s):
• Are you proficient in Outlook and Google Calendar?
• Are you proficient in Microsoft Excel?

Education:
• Bachelor's (Required)

Experience:
• Client Relationship Management software: 2 years (Required)
• professional administrative support: 3 years (Required)

License/Certification:
• Life & Health Insurance License (Preferred)

Work Location: Remote

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