Remote Receptionist Secretary - FT/PT
About the position
The Remote Receptionist Secretary Internship is designed for motivated individuals seeking to gain experience in administrative support, customer service, and office management within a virtual work environment. This role involves managing communications and ensuring the smooth operation of the office, with flexible scheduling options available for both full-time and part-time positions.
- Responsibilities
- Serve as the first point of contact for clients, customers, and vendors via phone, email, or chat ,
- Handle incoming calls, direct calls to the appropriate department or person, take messages, and assist with inquiries ,
- Manage the company’s general email inbox, responding to routine inquiries or redirecting them as necessary ,
- Schedule and confirm appointments, meetings, and conference calls ,
- Perform data entry, maintain records, and update databases as needed ,
- Assist with administrative tasks such as filing, document preparation, and managing calendars ,
- Maintain a professional and positive demeanor while representing the company ,
- Assist in special projects and other duties as assigned by management ,
- Perform basic research and prepare reports upon request
- Requirements
- Excellent verbal and written communication skills ,
- Strong organizational skills and attention to detail ,
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with online communication tools (Zoom, Slack, etc.) ,
- Ability to handle confidential and sensitive information with discretion ,
- Capable of multitasking in a fast-paced environment ,
- Self-motivated, proactive, and able to work independently
- Nice-to-haves
- Prior experience in a customer service or administrative role is a plus but not required
- Benefits
- Flexible hours for both full-time and part-time schedules
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