Marketing Admin (Part time)

NOTE: THIS IS A FULLY REMOTE POSITION, but applicants that reside in Colorado are preferred.

At A-Train Marketing, we understand that marketing is a compelling two-way conversation that invites participation. We help organizations create those conversations through creative and strategic solutions that are realistically implementable, stunningly impactful, and obsessively focused on results. We are looking for someone as unique as we are – someone who doesn’t just like our approach, but who lives it. We operate with a sense of urgency, but we don’t accept a “good enough” mentality. We play hard and we work harder, believe in constant improvement, value feedback, and learn from it.

If you are looking for an entry point into marketing and agency life, then this position is for you. This position has room to grow into a full-time role and explore other agency opportunities.

POSITION OVERVIEW:

Our office administrator isprimarily responsible for the day-to-day administration of office tasks, CEO calendar management, and supporting COO with operational needs. The admin helps make our executive team more efficient and effective both by eliminating distracting details and making sure they stay focused throughout the workday while giving feedback and direction when necessary. Additionally, the admin acts as the interface between clients, service providers, and all company staff to ensure the efficient flow of information, basic project and schedule management.

RESPONSIBILITIES:

● Works with the CEO and COO to optimize processes - gather and evaluate key performance indicators of the company and help us develop and improve automated functions.

● Provides executive support to CEO and COO, including management of CEO’s daily calendar, travel/meeting booking, and miscellaneous executive assistance tasks.

● Assists CEO in execution of multiple outreach campaigns on LinkedIn, email and occasionally via direct phone calls current contacts. All with the goal of booking sales calls and/or networking conversations.

● Manage prospecting databases to maintain clean data and track current/past/future clients to assist in the execution of outreach campaigns and sales meeting scheduling.

● Facilitates client welcome/onboarding process using in-house tools and processes.

● Assists in the day-to-day administration of the company including preparing agendas for staff meetings, booking meeting spaces, staff appreciation activities, etc.

● Answers the phone in a friendly but professional manner. Screens initial calls for sales leads and conveys information to appropriate team members.

● Manages tasks and jobs in Function Point (traffic management / CRM software) and assists with Function Point administrative tasks such as opening clients and jobs, assigning tasks for other staff members, closing jobs, adding/changing employees, adding in company holidays annually, maintaining database, etc.

● Assists in basic bookkeeping and financial reporting tasks, including entering expenses and receipts, late invoice collections, pulling timesheet summaries for clients, KPI report generation, etc.

● Assists with human resources administration, including but not limited to assuring all staff member paperwork is in order, onboarding/training new employees on general office tasks including voice mail system, helping facilitate employee benefits renewal paperwork, completing paperwork for contractors, etc.

● Assists the account management team with various duties as needs arise (as approved by COO).

● Completes daily timesheets that account for all work performed on behalf of the agency.

● Participates in A-Train staff meetings and other events as requested/assigned.

● If local, may be asked to perform minor errands as needed, including mail collection, bank deposits, printer runs, and dropping off materials to clients. Must have reliable transportation.

● Assists with other duties as the need arises.

STATUS AND COMPENSATION:

Part time hourly employee. Hours consist of Monday – Thursday, 4-6 hours per day (16-20 hours per week).

The compensation rate is $17 - $21 per hour as determined with regard to experience and education. Does not include benefits.

REQUIRED QUALIFICATIONS, SKILLS, AND EXPERIENCE:Must be super fun, outgoing, and possess the following qualities:
• Bachelor’s degree. Preferred fields: marketing, English, communications
• Articulate communication skills (verbal and written) and excellent organizational skills
• Proactive, self-starter and learner with initiative to take on new projects and strategies outside of comfort zone
• Professional, diplomatic, and tactful problem solver
• Possess MS Office, word processing, spreadsheets, email, and electronic file organization skills
• Account management, marketing, social media, and digital advertising skills a plus

ADDITIONAL INFORMATION:

Work environment:

This is a fully remote position. Candidate will be responsible for providing their work environment, including basic desk/chair/work area setup. Adequate transportation required (car) and ability to be mobile, traveling to appointments, events, training, etc. as needed.

Physical demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; reach with hands and arms; stoop, kneel, crouch, and crawl. The vision requirements include the ability to adjust focus and close vision.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

A-Train is an Equal Opportunity Employer (EOE) and complies with employment laws as determined by the State of Colorado.

Strategy | Design | Web | Branding | Advertising | Hyper-Targeting | Social Media | SEO | Video

Job Type: Part-time

Pay: $17.00 - $21.00 per hour

Expected hours: 15 – 20 per week

Benefits:
• Flexible schedule

Work Location: Remote

Apply Job!